Attached file email body

Now in the Insert Picture dialog box, open the folder containing the images you will attach in email body, select these images, and click the Insert button. Now the selected images are inserted as attachments in the Attachment Bar.

Now all attached images are moved from Attachment Bar to the email body and display as image icons see screenshot below. Please compose your email and send it. Zip attachments automatically in Outlook. Auto replace attachments with links in Outlook. Rename attachments in Outlook window without saving to disc.

Note: The other languages of the website are Google-translated. Back to English. Knowing what file or files you are about to send is important because you need to mention them in the email's text, and knowing their location can help you quickly locate and attach them before sending the email. The next step is composing the email's subject line. As many potential recipients tend to disregard emails with attachments unless they know what the attached files are, the email's subject should reflect the fact that it contains one or more attached files and provide information regarding what they are.

If the attachments are the only reason you need to send a message, the email's body can simply be a brief description of the attached files. If the attached files are only a part of what the email aims to transmit, they need to be mentioned somewhere in the body, ideally with a short sentence that specifies what they are. Sending an email with attachments and no text is not recommended, as the recipient or their email provider may confuse them with spam. After composing the email, the final step before sending it is attaching the necessary file or files.

However, this step can take place at any time during the composing and sending process. Many senders prefer to attach the files before writing the email because it eliminates the risk of forgetting to attach them altogether. Once the email's subject and body are written and the files are attached, you can do a quick proofread and send the email to the recipient.

Related: 20 Ways To Start an Email. Consider these tips to help you write and send emails with attached files:. You need to make sure that the recipient can access the files you are about to send.

If you are sending text files, spreadsheets, scanned documents, pictures or any other type of files, it's important to use a common file format to maximize the odds that the recipient can open the attachment. Quick Report, Count Selected Mails Enable you to do smarter, faster and better in Outlook. Read More Download Now You are guest Login Now.

Loading comment The comment will be refreshed after To post as a guest, your comment is unpublished. If you are in Outlook or later versions including , you need to enable the old Attach File button firstly. Then apply this added Attach File to insert html as text into body. Thanks so much. This was extremely useful and much easier than I thought! I prefer my attachments in the body of my email. Is there a way to change this in settings so you don't have to select the Rich Text everytime I compose a new message?

Hello, Anonymous, you can change the option as below screenshot shown, then you will write emails always as rich text, and the attachments will be always inserted in body. Sorry, as so far, we only can insert attachments in body by changing the settting every time.

Maybe we will developer a utility to satisfy this need. Do you add the attachment at the right time? How about the size of the attachment? Do your recipients have the right software to view the file you attached. Most people believe that email attachment is just about sending files and documents to the recipient, but it does go beyond that, especially when you are writing a professional email.

When sending an attachment via email, there are some rules and guidelines that need to be followed if you don't want your email to get bounced or create an unnecessary nuisance in the inbox of the recipient which might cause them not to open or ignore your email.

If that happens it might cost you that job, or that college application; and you don't want that to happen now, do you? Here are a few things you need to know about sending emails with attachments to avoid common pitfalls. The first thing to consider when sending an email attachment to your business client, your school, company, or organization you wish to work for is the file format.

There are different types of file formats like PDF, spreadsheets, text files, etc. For this reason, you have to consider the best format available to everyone or that is widely used and accepted as a form of email attachment. For example PDF portable document format is the most used of all forms of file format, it can be read by almost everyone who has a phone or computer as they are usually inbuilt.

Using PDFs for your email attachments, particularly when you are sending a message to an email distribution list or a large group would make your email attachment accessible and easy to read for the recipient. When sending a professional email you can consider uploading a link that contains the information you would like to attach to your email rather than attaching a file.

This is because some attachments come in different formats and some require some extra application to view them. Your recipients might not have this application and therefore may not be able to access those files. As a substitute to this, if you know the information you want to share is available on a particular website or page, then you can share the link.

When they click this link it would redirect them to the webpage where they can access the information you need them to get. Most universities and colleges make use of links when they are communicating with potential students without bombarding them with unnecessary email attachments.

When you attach a file to an email it is best to stick to the smallest size possible. This is because email servers and clients have a sending limit. Gmail has a limit of 25mb while Outlook has a limit of 10 MB, however, files can also be compressed to zip form before sending it to the recipient.